Transport & Travel Assistant (AfCHPR)

Organization Information

Reports to: Procurement, Travel and Stores Officer 
Directorate/Department/Organ: Registry of the African Court
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 1
Contract Type: Regular
Location: Arusha, Tanzania
 

Purpose of Job

To provide operational support in delivering services of transport and voyages in accordance with the Financial Regulations, the Policies, the Manuals of the African Union, the Decisions, Policies and Management procedures laid down by the Court.
 

Main Functions

• Helps to apply the provisions of instruments and procedures governing transportation and coverage of travel costs by the Court.
• Helps to formulate strategies for the optimum management of transportation and travelling.
• Directs and monitors Court vehicle movements.
• Controls maintenance and repairs work and consumption of fuels and lubricants in vehicles and generators. 
• Ensure implementation of the African Union Administrative Policy on Travel and Mission.

Specific Responsibilities

• Helps to prepare travel documents covered by the Court as well as documents needed for the payment of transport tickets and allowances (air tickets, excess transport claims, terminal service charges, day-to-day subsistence allowances, etc.).
• Helps verify the completeness, accuracy and validity of travel documents before forwarding them to the Finance Service.
• Helps coordinate with finance, protocol and administration services all issues relating to travelling and transport (financial issues, visas, other documents).
• Ensure the maintenance of Court Motor Vehicles and Power Generators.
• Ensure the smooth functioning of the official travel for staff and other authorized participants during missions, assumption of duty and end of service.
• Prepare periodic travel reports (monthly, quarterly, and annual).
• Management of Vehicles on Hire during Court Sessions and Official Meetings.
• Participate in the Procurement of Car hire and Accommodation Services for Official meetings
• Performs any other duties that may be assigned.
   

Academic Requirements and Relevant Experience

• Bachelor’s Degree in Management or in Administration or in Transport and Travel or related disciplines with a minimum of two (2) years of relevant professional experience in a similar position, preferably in an international organization

OR

• Diploma in Management or in Administration or in Transport and Travel or related disciplines with three (3) years of relevant professional experience in a similar position, preferably in an international organization

Required Skills

• Demonstrate professionalism abilities; 
• Ability to work under minimum supervision; 
• Interpersonal skills and ability to work under pressure in a multi-cultural environment; 
• Communication and Public relations
• Planning and organizational skills; 
• Knowledge of international organizations; 
• Computer literacy, including knowledge of ERP-SAP Materials Management Modules.
   

Leadership Competencies

Core Competencies

Functional Competencies